Drug Task Force Bids

GRAYS HARBOR DRUG TASK FORCE 

REQUEST FOR SEALED BIDS 

ONE (1) LOT - SURPLUS MARIJUANA GROW EQUIPMENT

1 GENERAL DESCRIPTION

The lot being offered for purchase by sealed bid consists of more than one thousand (1,000) square feet of surplus marijuana grow equipment. This lot includes, but is not limited to, LED lighting, ballasts, timers, fans, heaters, growing medium, plastic trays, and miscellaneous tools. All equipment being offered for purchase is in “as is condition” with no warranties or guarantees.

2 BID DELIVERY

Each bid shall be completely sealed in a separate envelope, addressed to the Task Force Specialist of the Grays Harbor Drug Task Force, PO Box 630, Montesano, Washington 98563, with the name of the bidder, the bidder's address and phone number, and "Grays Harbor Drug Task Force, SURPLUS MARIJUANA GROW EQUIPMENT” plainly written on the outside of the envelope. All bids must be received no later than 5:00 p.m. on January 14, 2020. BIDS MUST INCLUDE ENTIRE LOT – NO PARTIAL BIDS WILL BE ACCEPTED.

3 BID DEPOSIT

Each bid must be accompanied by a certified bank check in the amount of One Thousand Dollars and Zero Cents ($1,000.00) made payable to “Grays Harbor Drug Task Force.” Failure to include a bid deposit will result in rejection of the bid. Bid deposits will be returned to unsuccessful bidders. The successful bidder’s bid deposit will be applied as a credit to the successful bid amount.

4 PROPERTY VIEWING

Grays Harbor Drug Task Force requires that all interested bidders view the lot prior to entering their sealed bid. All interested bidders must contact Drug Task Force Specialist M. Stump via email at mstump@co.grays-harbor.wa.us no later than 5:00 p.m. PST on January 6, 2020, in order to be registered for the viewing. The time and location of the viewing will be provided via email notification prior to 5:00 p.m. PST on January 7, 2020, for viewing on Wednesday, January 8, 2020. A copy of the bidder’s government identification (e.g., driver license, passport) must be provided electronically at the time of registration; and must be shown before entrance to the viewing. Access to the viewing will be denied if identification is not provided at the time of the viewing, or if presented identification does not match registration identification, either of which will result in bidder’s bid being denied.

5 BID OPENING DATE

Any and all bids for the purchase of the above-described equipment that are not received by the Grays Harbor Drug Task Force at the place and time specified above, and which do not meet the viewing requirements described above, will not be considered. Bids will be publicly opened at the time and place stipulated herein above, unless the Executive Board of the Grays Harbor Drug Task Force has for good cause, continued the date of opening bids to a later date, rejected any or all bids, or has cancelled the call for bids.

6 TECHNICAL NOTATIONS AND AWARD OF BID 

To be eligible for bid award, bidders must indicate in the spaces provided adjacent to, or below, each item, the full bid offer amount exclusive of any local, state, or federal taxes, payment of which shall be the responsibility of the purchaser. The BID OFFER (Total Price) will be legible and concise for ease of determining qualification for award. NO PARTIAL BID OFFERS WILL BE ACCEPTED.

Do not make changes on any part of the original bid package and please do not use the bid spec pages and forms as scratch paper.

Grays Harbor Drug Task Force will make a bid award on January 15, 2020, to the highest bidder at the sole discretion of Grays Harbor Drug Task Force. Grays Harbor Drug Task Force reserves the right to waive any technical or formal bid defect and the right to reject any and all bids.

Any and all bid proposals may be rejected if there is reason for believing that collusion exists among the bidders, or any other reason deemed proper.

7 EQUIPMENT REMOVAL

The successful bidder must remove all purchased equipment from the storage facility no later than 5:00 PM PST on January 21, 2020. The actual removal date and time will be agreed upon by the Grays Harbor Drug Task Force and the successful bidder. The successful bidder will be required to provide proper identification at the time of equipment removal.

Successful bidder agrees to remove all purchased equipment, and to leave no equipment behind. Successful bidder shall remove all pallets, tarps, and coverings unless otherwise directed by Grays Harbor Drug Task Force.

8 GOVERNMENT REGULATIONS

The successful bidder shall comply with and be responsible for all applicable local, Washington State, and Federal regulations for purchase and transportation of equipment.

9 CONDITION OF EQUIPMENT

The equipment offered is sold “AS IS” and with no guarantees or warranties attached.

9 ACCEPTANCE

Successful bidder must remove all equipment offered in this lot to the satisfaction of Grays Harbor Drug Task Force. All equipment is offered in an “as is condition” without warranties or guarantees, and Grays Harbor Drug Task Force will not accept any equipment returns.

11 PAYMENT

The successful bidder shall present a certified bank check in the full amount of the BID OFFER (less BID DEPOSIT of $1,000.00) no later than 5:00 PM PST on January 20, 2020. Failure to produce payment by the above date and time shall result in forfeiture of the BID DEPOSIT and the award shall be withdrawn. In such event, the next highest bidder shall be named the successful bidder. Equipment removal will be scheduled for January 21, 2020, or upon notification by bank that certified check has cleared, whichever occurs last.

12 LIQUIDATED DAMAGES

All time limits stated in these bid specifications are of the essence. Should removal of equipment not be completed on or before the time stipulated, it is mutually agreed by and between the successful bidder and Grays Harbor County that:

A. A delay would seriously affect the public and the operation of the Grays Harbor Drug Task Force, that an increase in the successful bid price of ONE HUNDRED DOLLARS ($100.00) per calendar day for each and every day which exceeds the removal time set forth in this document and as mutually agreed between the successful bidder and the Grays Harbor Drug Task Force, is the nearest measure of damages for each delay that can be fixed at this time. Therefore, Grays Harbor Drug Task Force and the successful bidder hereby establish said increase in the amount of ONE HUNDRED DOLLARS ($100.00) per calendar day for each and every day beyond agreed date of removal, as liquidated damages, and not as a penalty or forfeiture for the breach of agreement to complete removal of equipment by the successful bidder on or before the time agreed upon. This section shall not apply in the event that Grays Harbor Drug Task Force elects to void the bid as provided below in paragraph 15.

B. Should the successful bidder be obstructed or delayed in completing removal of the equipment by any default, act, or omission by Grays Harbor Drug Task Force, or by strikes, fires, or acts of God, then the time of completion shall be extended for such periods as may be agreed upon in writing by Grays Harbor Drug Task Force and the successful bidder.

13 TAXES 

The successful bidder shall be responsible for payment of all applicable local, state and federal sales, or use taxes.

14 NON-ASSIGNMENT

The successful bidder may not assign the bid award to any other person or entity.

15 TERMINATION

Grays Harbor Drug Task Force may cancel any successful bid, or any part thereof, by written notice at any time, without penalty, if the successful bidder fails to comply with the terms, instructions, specifications, conditions, or equipment removal date. In this event, the ONE THOUSAND DOLLAR ($1,000.00) bid deposit shall be forfeited to Grays Harbor Drug Task Force.

23 PUBLIC RECORDS

The Public Records Act, RCW 42.56, requires the release copies of certain documents to the public upon request. Bids and associated documents submitted may be subject to a public records request. If the Bidder in good faith believes that any of these documents contain trade secrets or other confidential information that are exempt from public disclosure, the Bidder shall notify the Grays Harbor Drug Task Force with the submission of the document. The Grays Harbor Drug Task Force will also independently make a good faith review of documents subject to a public records request for statutory requirements. If there is a request for a document submitted by the Bidder that the Grays Harbor Drug Task Force believes contains potentially exempt material, the Grays Harbor Drug Task Force will notify the Bidder before its release. However, by submitting any bid, the Bidder agrees to hold the Grays Harbor Drug Task Force harmless and that the Grays Harbor Drug Task Force is not liable for improper or illegal release of confidential information if the Bidder did not notify the Grays Harbor Drug Task Force of the confidential nature of the information prior to its release or if the release is conducted in accordance with the Public Records Act. The Bidder agrees to hold harmless and to indemnify to the fullest extent of the law the Grays Harbor Drug Task Force from third-party claims (such as from a subcontractor or others) for improper or illegal release of exempt information pursuant to a public records request for documents supplied by a bidder.”

Questions concerning the bid or bid specifications should be directed to Support Specialist M. Stump, Grays Harbor Drug Task Force, at (360) 964-1715 between 10:00 a.m. and 4:30 p.m. Tuesday – Thursday up to the bid receipt date of January 14, 2020.

SURPLUS MARIJUANA GROW EQUIPMENT – ONE (1) LOT

BIDDERS HEREBY ACKNOWLEDGE THAT THEY HAVE READ AND UNDERSTAND ALL EQUIPMENT DESCRIPTIONS, BIDDING REQUIREMENTS, AND SPECIFICATIONS. THE BIDDER ALSO ACKNOWLEDGES THAT ANY BID SUBMITTED WHICH DOES NOT MEET OR HAS DEVIATIONS (DEVIATIONS EXPLAINED IN WRITING AND ATTACHED TO BID), WILL BE DEEMED UNRESPONSIVE AND REJECTED ON THAT BASIS. AWARDS WILL BE MADE TO THE HIGHEST RESPONSIVE BIDDER THAT BEST MEETS ALL THE QUALIFICATIONS TO THE SATISFACTION OF GRAYS HARBOR DRUG TASK FORCE. 

GRAYS HARBOR DRUG TASK FORCE RESERVES THE RIGHT TO REJECT ANY OR ALL BIDS, TO WAIVE ANY INFORMALITY IN BIDS, AND TO ACCEPT ONLY THE RESPONSIVE BIDS AS MAY BE DEEMED IN THE BEST INTEREST OF GRAYS HARBOR DRUG TASK FORCE.

BIDDER (Name of Firm) _________________________________________________

AUTHORIZED SIGNATURE ______________________________________________

NAME/ TITLE OF PERSON SIGNING ______________________________________

ADDRESS ____________________________________________________________

_____________________________________________________________________

PHONE NUMBER ______________________________________________________

E-MAIL ADDRESS ______________________________________________________

GOVERNMENT IDENTIFICATION _________________________________________

BID AMOUNT: ________________________________________________________

DATE ___/___/___

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